The Position

The Controller will be a vital financial team member who will have roles in both entities. On the Walrus side of the business, the function is the company's central Controller, Accountant, and Bookkeeper. On the Allparts side, more financial planning and analysis are required. This position is responsible for the ongoing upkeep of financial records and reconciling the day-to-day transactions of the companies. Also, this position is responsible for the daily, weekly, and monthly internal reports to the CFO and other departments and external financial reports to our CPA firm for tax and audit purposes. The position is also responsible for performing data analysis and other projects as requested by the CFO. This full-scale accounting position will require someone who likes a challenge and can handle many details, tasks, and transactions. The intangibles we are looking for are proven experience, impeccable character, and the ability to ‘get things done.

Walrus AllParts Accountant Deliverables:

Daily Tasks – what are the daily things the accountant must do? In the first two weeks of training, try to maintain the daily routines for which the candidate will be responsible.

• Shopify Downloads Sales

  • Make PayPal deposits  in NetSuite

  • Post Shopify payout in NetSuite

• Reconcile Payments / Invoices / Credits

  • NetSuite payments and invoices

  • Shopify Payments / Credits

  • PayPal – verify payments and credits/refunds

• A/R – Open Accounts – Sending an Invoice

  • A/R customer follow-up

• Deposits in Frost account

  • Prepare deposits and post them in NetSuite

  • Post wires received in Frost

• Reconcile and Enter Bills / Expenses

  • Credit Card receipts

  • Bills

Weekly / Bi-Weekly –

• Payroll – (Paychex)

• Preparing Wire Transfer

• Weekly / Monthly Cashflow Projection

• Payables – Preparing checks (Colt will sign)

• Commission Reconciliation for Sales Reps

• New hire or Employee Change Forms to HR

• Review AR report in NetSuite

• Inventory Review

• Enter Payroll Journal Entries

• Enter Prepaid JE’s

Monthly / Quarterly

• Month End Close/Monthly Financial Statements – Balance Sheet and P&L Preparation – should be kept up daily/weekly so that the monthly reports are fairly simple.

• Tax Reporting – Verify Sales Tax in CertCapture

• Verify Inventory Report with Balance Sheet

• Woodforest Bank account reconciliation

• PayPal reconciliation

• Master Card reconciliation

Annual

• 1099 & 1096 Preparation.

• Review W-2s in Paychex

• Year-End Physical Inventory

• Year-End Adjusting Journal Entries

• Enter New Year’s Forecast

• Help with the annual audit as needed

Compensation and Benefits

• Annual base pay is paid bi-weekly via direct deposit

• United Healthcare  Insurance plan available after 60 days probationary period

• Vision and Dental Health plan available

• 401(k) with a 4% match available after one year of employment, starting in January or July following the employee's anniversary

• Holidays are paid by company (New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day and the following day, Christmas Day and the following day)

• Paid vacation after 90-day probationary period per year