Visit website

Executive Administrator 🇪🇺

  • Operations & Finance
  • Full-time
  • Remote friendly

Posted on March 9, 2024

At PetsApp we're doggedly determined to make veterinary care purrfect. We provide an app-based client communication and digital payments solution for veterinary clinics, enabling them to better engage with pet owners and better advocate for their patients. 🐶

Our product includes role-based text chat, video consulting, appointment booking, push notification campaigns, and digital payments.

We want to help clinics better serve pets and their owners while making life easier for veterinary teams 👩‍⚕️

Job Description

Since PetsApp launched in January 2020 we've had enormous growth in the UK 🇬🇧 & the US 🇺🇸:

  • $7 million in payments

  • Over 650,000 virtual care interactions

  • 11,000 iOS App Store reviews

  • 4.9/5 iOS and Android ratings

To expand on these efforts We are looking for an Executive Administrator to perform a variety of administrative and clerical tasks, including providing support to and working closely with our finance and marketing managers. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as Excel and Notion. Experience of using a CRM/Growth Platform like Hubspot is ideal but not essential. If you are a passionate and results-driven professional, we invite you to apply and contribute to the growth and success of PetsApp.🚀

As an Executive Administrator, you will:

  • Managing the daily schedules and calendars of company executives

  • Be POC between executives and internal/external stakeholders

  • Maintain appropriate documentation 

  • Keep record of priority tasks

  • Provide general administrative support to company leads

  • Assist with the new start, employee onboarding process

  • Update and maintain policy documentation

  • Help with the documentation of budgets

  • Relay invoices back to accounts

  • Assist with the booking and set up of events

  • Book staff travel

  • Schedule content


  • Proven experience of working within an admin role

  • Able to record and document minutes of meetings

  • A demonstrated ability to use Excel and Notion

  • A strong understanding of numbers 

  • Excellent written and verbal communication skills in English

  • Ability to multitask and prioritize tasks 

  • Good attention to detail

Benefits 👯‍

  • Competitive salary

  • Full time, fully flexible working hours

  • Work remotely from anywhere in the world 

  • Professional development opportunities

  • Collaborative and dynamic work environment

  • An attractive hardware budget