Kulfi Collective

Assistant - Founders’ Office

  • Full-time
  • Mumbai, IN

Company Background

Kulfi Collective is a modern media network that builds and operates brands and studios that function at the intersection of content, commerce and culture. We bring together talent and technology to produce innovative content properties and reimagine the future of storytelling for an open, decentralized web 3.0. 

Kulfi operates across three business verticals - Supari Studios (branded content), Keeda Media (original content) and Post Office (immersive content).

Over the past 10 years, we have produced 10,000+ minutes of content that has been viewed over 1.5 billion times online for brands and platforms such as Red Bull, Netflix, Google, Spotify, Disney+, Flipkart and Bumble to name a few.


Job Responsibilities

As a Personal Assistant, you will be working with 2 founders of Kulfi - Chief Executive Officer & Chief Creative Officer. You’d be well-organized, intuitive to the needs of the founders office and work autonomously to provide personalized and professional administrative support on a day to day basis. We are looking for someone with strong interpersonal skills, a quick thinker and mature enough to handle pressure situations with a sense of urgency and empathy and maintain confidentiality. 

  • Schedule meetings, updating schedules, maintaining the calendars and sending reminders

  • Maintaining internal and external correspondence with clients, vendors and others on behalf of the founders

  • Attending meetings if required and sharing minutes with the attendees 

  • Maintaining important paperwork at all times in an organized manner and creating a database of these documents for future reference

  • Maintain reimbursements for the founders and claim on a monthly basis

  • Managing all events as and when required (coordination, bookings, payments, dining etc)

  • Assist with all travel related arrangements 

  • Handling all personal and professional queries with internal and external parties

  • Assist with personal/ home requirements of the founders relating to administrative support for personal travel, coordinating with staff on errands, personal bills and household logistic


Requirements

  • 2 - 5yrs of work experience as a personal assistant would be ideal

  • Technical aptitude with web based tools like G-Suite, Slack

  • Excellent communication (verbal / written) and interpersonal skills - building trusted relationships with multiple stakeholders

  • Thorough with follow-ups and coordination

  • Good in negotiating with vendors

  • Strong work ethics and self- discipline to stay focused 

  • Thrives in a fast-paced and demanding environment

  • Familiar with online travel portals and booking processes (for travel and stay)