Job Title: Records Order Entry Specialist

About the Role

Invicta Software is seeking a detail-oriented and proactive Records Order Entry Specialist to join our dynamic team. This role is essential in ensuring accurate and timely processing of records orders, supporting our commitment to delivering exceptional service to our clients. If you thrive in a fast-paced environment and have a passion for precision, this opportunity offers a rewarding way to contribute to our operational success.

Key Objectives

As a Records Order Entry Specialist, you will be responsible for accurately entering, verifying, and managing records orders while maintaining clear communication with internal teams and clients. Your work will directly impact the efficiency and reliability of our records management process.

Responsibilities

• Accurately enter and process records orders into the company’s system in a timely manner.

• Verify order details for completeness and accuracy before submission.

• Coordinate with internal departments to resolve discrepancies or missing information.

• Maintain up-to-date records and documentation related to order entry activities.

• Respond professionally to client inquiries regarding order status and updates.

• Assist in identifying process improvements to enhance order entry efficiency.

• Adhere to company policies and data privacy regulations at all times.

• Support the team with additional administrative tasks as needed.

Requirements

• High school diploma or equivalent; associate degree preferred.

• Proven experience in data entry, order processing, or a related administrative role.

• Strong attention to detail with excellent organizational skills.

• Proficiency in using order management software and Microsoft Office Suite.

• Ability to manage multiple tasks and prioritize effectively under deadlines.

• Clear and professional communication skills, both written and verbal.

• Comfortable working independently and collaboratively within a team environment.

Preferred Qualifications

• Experience in records management or healthcare-related order processing.

• Familiarity with data privacy standards such as HIPAA.

• Basic knowledge of database management and reporting tools.

Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance plans.

• Opportunities for professional growth and development.

• Supportive and inclusive company culture.

• Paid time off and flexible scheduling options.

• Access to cutting-edge technology and resources.