Axoft is building the most advanced and scalable platform for implantable brain-machine interface. Our mission is to enable minimally invasive, long-term stable and ultra-high bandwidth communication with the brain, opening new therapies and treatments against neurological disorders and physical imparities. We have bridged the gap between electronic and biological materials to create the softest, nanofabricated brain implants in the world. We are now looking to add talented people to the team who are passionate, like to deliver results and find creative solutions to complex problems. Axoft is looking for candidates who have demonstrated exceptional abilities and results in their previous professional, academic and interpersonal experiences and have the skillset that fits this job offer.
As an Administrative Operation Manager at Axoft, you will be assisting the executive team and working together with all the company to meet their operational needs. This job will be on-site at Cambridge, MA with hybrid flexibilities.
About you:
You are adaptable and wear many hats, you enjoy the fast-paced startup environment and also learning new things.
Attention to details, with desire to work reliably with complicated procedures.
You like working in a team, helping other people in whichever ways you can.
Resourceful, flexible and adaptable; no task is too big or too small.
Key qualifications:
1-3 years of experience in Business Operation, Office Management, Administration or Executive Assistant roles
Relative working experience in startup or other fast-paced environment.
Bachelor’s or Associate’s degree in Operation, Supply Chain, Accounting, Administration or equivalent majors.
Proficient in Microsoft Office suite software, including Outlook and Teams.
Excellent communication and interpersonal skills, with focus on professionalism.
A passion for maintaining a structured operational model and creating a welcoming and efficient office environment.
Open to new challenges and desire to grow professional skills.
Preferred qualifications:
3-5 years of experience in Office Management, Business Operation, Administration or Executive Assistant roles, ideally in fast-paced startup environment.
· Relevant operational experience in medical device or bio-tech companies.
· Procurement and accounting related experience, manage invoices, account payables and perform bookkeeping, familiarities with Quickbooks.
· Human resource related experience, on-boarding employees for office and prepare registration documents for lab access, familiarity with HR platforms like Gusto.
Your responsibilities:
· This role provides a dual opportunity to support our executive leadership team while ensuring efficient operation of our office.
· Executive support: manage calendars, coordinate meeting and handle travel arrangements.
· Financial operations: manage procurement, invoicing and payment collection, support company bookkeeping.
· Human resources support: manage normal human resources needs including, payroll, time-off and onboarding/off boarding.
· Team collaboration: plan and execute team-building events and initiative that foster a positive and productive workplace culture.
What we offer:
· An opportunity to work with a team of experts on one of the most exciting problems in the world and change lives.
· Career growth opportunities that fit your potential together with external learning opportunities.
· Flexible paid time off.
· Health insurance including dental and vision.
· 401k retirement plan.
Axoft’s team members thrive is a fast-paced, dynamic environment and embrace challenges. While we aim to have a strong impact on the world, we accomplish our mission in unison with our company values of integrity, accountability, and trust.
Axoft provides equal opportunity in all our employment practices to all qualified employees and applicants without regard to race, color, religion, gender, national origin, age, disability, marital status, military status, genetic information or any other category protected by federal, state and local laws. This policy applies to all aspects of the employment relationship, including recruitment, hiring, compensation, promotion, transfer, disciplinary action, layoff, return from layoff, training and social, and recreational programs. All such employment decisions will be made without unlawfully discriminating on any prohibited basis.